Miyagi is more than a record shop. We're building a growing ecosystem centered around music, education, archives, and community on Chicago's South Side. As we continue to grow, we're looking for thoughtful, curious, and dependable people who care about meaningful work and want to help shape what comes next. Whether you're processing record collections, teaching students, supporting events, or building better systems, every role at Miyagi contributes to preserving music culture and creating new opportunities for others to engage with it.

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We're currently hiring for (1) part-time position in our Collections Operations Dept.

Please submit resumes / porfolios to info@miyagirecords.com

 

Collections Processing Assistant (Part-Time)

About Miyagi

Miyagi is an independent record shop, archive, and education space on Chicago's South Side. We specialize in used vinyl collections, music culture, and thoughtful curation. Every collection that comes through our doors has a story, and we're looking for someone who enjoys detailed work and takes pride in helping bring those collections to life online.

Position Overview

The Collections Processing Assistant supports the day-to-day movement of inventory through Miyagi's Collections Operations department.

This role is ideal for someone who enjoys organized, repetitive, detail-oriented work and wants to learn the behind-the-scenes process of running a modern record business. While an interest in vinyl is a plus, previous record knowledge is not required—we can teach that. We're looking for someone who is dependable, organized, comfortable working with computers, and excited to learn.

Responsibilities

Depending on training and experience, responsibilities may include:

• Processing incoming record collections

• Cleaning and preparing records for inventory

• Entering inventory into Shopify and Discogs

• Creating and editing online product listings

• Photographing records when needed

• Applying grading and pricing information provided by the Collections team

• Organizing physical inventory and shelving listed records

• Pulling and packing online orders

• Maintaining accurate inventory records

• Assisting with inventory audits and quality checks

• Supporting production goals established by the Collections Operations team

You'll Be Successful If You...

• Have exceptional attention to detail

• Enjoy repetitive work that requires consistency

• Can stay focused while processing large volumes of inventory

• Learn new software quickly

• Communicate clearly when something doesn't look right

• Take pride in organized systems

• Work well independently after training

Nice to Have

• Interest in records, music, or collecting

• Shopify, Discogs, or e-commerce experience

• Photography or cataloging experience

• Experience working with inventory or fulfillment

Growth Opportunity

This role is designed as an entry point into Miyagi's growing Collections Operations department.

As the organization grows, team members will have opportunities to develop specialized skills in areas such as collection intake, grading, pricing, inventory systems, e-commerce operations, and fulfillment while working alongside experienced members of the Collections team.

Reports To

Initially, this position works directly with the Executive Director while training. As Collections Operations continues to develop, the role will transition to reporting within that department under its leadership.

We're looking for someone who enjoys building systems, values craftsmanship, and wants to help preserve and share music history—one record at a time.